Viewing by month: October 2010

Techniques for managing a healthy workload

Keeping commitments are important when it comes to managing a real estate agent’s heavy workload.  You can be the most enthusiastic, outgoing, energetic, positive and friendly person, but if you are unable to complete your projects on time you may find yourself in trouble with your boss and clients, causing unnecessary levels of stress.

If you feel a bit snowed under and that your job may be at risk, it may be time for you to stand back and acknowledge that to move up the career ladder and reduce stress levels, you must learn how to manage a healthy workload.  Discover how to take control of your stress with these workload management techniques.

Keep on Track of things
Keep your to do list on an Excel spreadsheet with the name of the project in column one, the description in column two, the projects deliverables in column three, and any due dates in column four.  It is often useful to colour code your projects to signify progress; red, yellow and green.

Meet with your manager on a regular basis
You will usually need to gain agreement and understanding regarding a project and its expected objectives with your boss or vendor.  By talking about projects and timelines with these parties on a regular basis, you will be able to collectively note if your time is being wasted or pushed beyond commitment, or alternatively if it could be better spent on other aspects of the project. 

Do not over commit yourself to projects
If you have a habit of saying ‘yes’ to everything, learn to say ‘NO’.  It is important to be honest with yourself and to realise what can realistically be accomplished in a given period of time.  Use the time you do have in your week to prioritise your tasks at hand, and do not overburden yourself with other people’s unwanted tasks too.  If time is running out on an important task, learn to delegate.

Find an appropriate release for stress
Set aside at least 15 minutes of uninterrupted time for yourself in the day to take a walk, listen to music or have an informal conversation with a colleague.  These simple tricks can help you relax and may even enhance your productivity.

Tackle procrastination
Maintaining an efficient workload is relies heavily on adopting a winning attitude. Prioritising, delegating and tacking procrastination will leave you feeling assertive with regards to your to do list.

Remember your reputation, health and home life can be affected if you are unable to manage your workload and deliver your commitments effectively.  Step back to take an analytical view of your workload and how you manage it.  You may just find that with a few tweaks and habit changes, you are able to perform your job as a real estate agent more effectively, securing more sales and improving your overall health, wellbeing and home life. 

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 26/10/2010 at 10:54 AM | Categories:

The habits of highly efficient people

Ever have one of those days where it is time to go home, but you have not ticked off everything on your to do list? You go home tired only to dream about work and worry about having not replied to that important email.  Leaving work feeling like you have accomplished nothing is never a good feeling.  It is time to take control of your efficiency in the office.

As an agent at one of the largest real estate sales organisations in the world, it is your responsibility to remain focused on being the very best you can be.  Efficiency is often the key to your own success and productivity.  Here are several ways which can help to reduce the strain of your workload and assist you in developing new habits to improve your efficiency as a real estate agent. 

External changes
1. Re-define your to do list by listing things only tasks which are of importance and that must be done, leaving off unnecessary tasks.
2. Setting time goals prevents distraction and tasks dragging on.  Before you commence your task, set a target due date and time frame to assist with the completion.
3. Keep clutter to a minimum or else you will waste precious time looking for that missing document or pen. Keep your desk in order by creating a filing system.
4. Breakdown your large projects into easy to manage tasks. Tackling smaller tasks will keep you focused and motivated as you work towards that end goal.
5. Reward yourself for efficiency. The key to achieving an efficient workplace is to keep your incentives high and intact. Rewarding yourself is the best form of motivation.

Internal changes
Many efficient people are assisted by internal character traits and attitudes; these tend to form our habits.  To achieve a productive and efficient means of working as a CENTURY 21 agent you should consider adopting several habits in the workplace.

• Be proactive
Changes start from within; highly efficient people adapt to external changes by making a decision to improve their lives through influences that they can control, as opposed to reacting to external forces ill-prepared.

• Begin with the end in mind
Develop a personal mission statement with short term goals.  Display a timeline on your desk that you can constantly refer back to with little notes of achievement marked along the way.

• Think Win/Win
Search for relationships and scenarios which are mutually beneficial.  When a win/win situation cannot be achieved, look for alternative options.

• Think continual improvement
Try to balance your emotional, physical and mental self.  Take time out when needed, help others who help you and maintain a positive attitude when times are hard.
Many people only have a few basic methods when it comes to tackling a challenge in their workplace.   To become efficient it is important to be able to acknowledge your internal and external traits.  The ability to monitor and manage your workplace habits is a tool for success.  


0 comments | Posted by Reality Bytes - Real Estate Training Blog on 18/10/2010 at 2:23 PM | Categories:

Monetising time spent at meetings

While many of us complain about meetings and the time they take out of our diaries, unfortunately the reality is that your career as a CENTURY 21 real estate agent requires almost daily meetings with clients, potential clients and subcontractors.

According to the Meeting Resource Centre most professionals attend 61.8 meetings per month, where 50% of these meetings are considered a waste of time.  91% of people in the study admitted to daydreaming, 96% have missed meetings, 73% said they bring other work to meetings and 39% have said they have dozed during meetings.   

It is time to reflect upon your own actions during your client or office meetings.  If you want to make the most of your meetings and monetise the time spent in them, perhaps take a step back and look at your own inefficiencies both during and after meetings. 

As an agent, your success is driven by the amount of listings and clientele that you have. The more emphasis you put on meeting with new people, the higher your chances of finding or selling their dream home or leasing a property.  To turn these potential client meetings into listings on your books, you should spend some time considering how to prioritise your workload around this time spent out of the office.

As a real estate agent, you should promptly follow up any internet or verbal inquires.  The immediacy of contacting a potential client with a phone call to arrange a time to meet is important.  Having a face to face channel of communication builds an instant relationship between yourself and your client.

While stepping out of the office is a constant requirement of yours, it is important that you learn to prioritise and manage your in-house work commitments.  Monetising time spent in meetings comes down to your time management and efficiency.

To help monetise your time spent out of the office, it is worthwhile to do your homework on a property prior to meeting with your interested client.  Meetings often become unproductive when information regarding a property is left out of the conversation or if the facts are muddled up.  If your schedule allows it push to meet as regularly as possible with your clients and be direct and collaborative with them. 

In the end, being a real estate agent is very much about the relationships you build with clients.  Having regular client meetings which are diligently followed up, while simultaneously managing your in-house workload efficiently, should help you on your path to success.

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 18/10/2010 at 2:04 PM | Categories:

How to win respect from your staff

As a real estate franchise owner, many qualities which bring you respect from your staff will also encourage business growth and development.  Once people within your workplace are able to admire and respect your management skills and personality, you should be able to find it easy to transfer that goodwill into strong business success. 

Not being taken seriously by clients, employees, customers, suppliers or business contacts are common concerns of self-employed people.  Gaining the respect from these parties is important and there are several ways to achieve it. 

By gaining respect from your staff you will be able to cement your level of authority in the office and your staff should feel they are able to trust you and your judgement.  If you can garner the respect of your employees, you may find that they will take your words more seriously, listen better to you, show their undivided attention and unintentional mimic your actions.

By earning respect from your colleagues and employees you will be able to create an efficient environment, and moreover be able to create a positive feedback loop that will power your own self confidence.

The following actions can help to build respect in the workplace:

1. Ask questions
Show interest in your employees and ask open ended questions that encourage new direction in office conversation.  Make sure that you are open and do not inhibit the opinions of others.

2. Assimilate information
When talking to your staff, try to use your own experiences (where appropriate) as examples.  If this is done in a professional manner, your staff can start to feel as though you have shared your own stories with them, helping to develop the relationship.

3. Anticipate problems and needs
Do not wait for things to fall apart around you; if you see a potential problem, decide on whether to fix the problem or develop an alternative solution.  Your staff should both admire and learn from your ability to deal with issues, and in the future will know to follow your example.     

Earning respect from your work colleagues not only helps to establish a respectable and responsible professional image, but can also trickle into creating a more enjoyable social atmosphere within your workplace.

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 14/10/2010 at 4:10 PM | Categories:

Gender differences to consider when working with buyers

Over the course of your career as a real estate agent you learn that different people want different things and will respond to different marketing tools. 

For instance (and very generally speaking) many younger people may want to purchase a property close to the city, while families could wish to live in a larger property further out in the suburbs where there is more space, and older couples may be looking for a smaller home close to healthcare facilities. 

As well as age, real estate agents can come across differences between people in varying culture groups, income brackets and genders.  And with heterosexual couples making up a large proportion of home buyers in the market, real estate agents may find it useful to have an understanding of how men and women differ when searching for a home, as well as the similarities, so as to cater to client needs effectively. 

In terms of the home buying process, some men and women can differ in various ways, including:
• The time and number of visits it takes to make up one’s mind about a property
• The desired distance between a home and job location
• The desired distance between a home and the location of extended family

Interestingly enough though, there can also be similarities between men and women in their preferences:
• The presence of an office area/study to work in is important to both sexes in many cases
• The security of a home is often essential to both men and women

So what does the presence of both differences and similarities between men and women mean for real estate agents? Essentially it becomes important for agents recognize the differences between couples who are looking to buy a home and the effect these could have on the decision making process. 

In what can be one of the biggest decisions a couple will ever make, the purchase of a property, there will be varying needs that must be met and different attitudes towards the buying process. 

It is your job as a real estate agent to have an understanding of these differing needs and attitudes, and essentially train yourself to see such variations manifested in properties. 

In some cases, you may find that instead of treating the couple as a single unit throughout the entire buying process, but rather emphasising different property features to men and women when relevant, agreement may be reached more quickly and a successful sale made. 

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 08/10/2010 at 11:55 AM | Categories: