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Keyboard shortcuts for maximising efficiency - part two

A few weeks ago, we touched on some quick and easy Windows keyboard shortcuts with an aim to help you maximise your computer efficiency at work. We only managed to cover a few keyboard shortcuts in that particular blog and, as such, have decided to focus this week’s entry on some additional, but equally useful, shortcuts. Again, we will be focusing on the ‘Shift’, ‘Ctrl’ and ‘Alt’ keys: 

1. SHIFT: simultaneously holding down ‘Shift’ and ‘F3’ will automatically capitalise the first letter of any word within a highlighted section of text. Pressing ‘F3’ a second time will de-capitalise the selected text. 

‘Shift’’ will also highlight text when held down in conjunction with any one of the keyboard’s directional arrows; 

2. CTRL: the ‘Ctrl’ key can be used to simplify a number of features. For instance, holding down ‘Ctrl’ while momentarily pushing ‘O’, ‘N’ or ‘P’ will work to launch the ‘open dialogue’ box, create a new document or print an active document, respectively. 

The ‘Ctrl’ key also offers a number of formatting shortcuts. Simultaneously holding down ‘Ctrl’ and ‘L’, ‘R’, ‘J’ or ‘E’ will result in left-hand alignment, right-hand alignment, centre alignment or justification of a document’s text, respectively;  

3. ALT: the ‘Alt’ key can simplify many computer’s tasks, especially when working within Microsoft Office. For example, in order to choose the ‘Save As’ option, users typically select the menu, the ‘Save As’ option and then choose the file type. Pressing ‘Alt’, ‘F’ and ‘A’ (in succession) will automatically launch the document’s ‘Save As’ dialogue. 

Simply pressing ‘Alt’ will open a world of shortcut possibilities across various Microsoft platforms. After pressing ‘Alt’ In Word, small letters will appear on your task bar. Each letter corresponds with a different function, and by pressing one of these letters on your keyboard, the corresponding function will launch. For example, pressing ‘Alt’, ‘F’ and ‘P’ in succession will launch the document’s ‘print’ dialogue. 

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 20/06/2013 at 12:00 AM | Categories:

Keyboard shortcuts for maximising efficiency

Chances are that you’ll find yourself engaging with Microsoft Windows programs at one point or another during your real estate career. Given this, it would be wise to familiarise yourself with the various easy-to-use keyboard shortcuts that the system offers. To this end, here are four Windows keyboard shortcuts that may help to bolster your efficiency at work. 

The most common keyboard shortcuts utilise the ‘Ctrl’, ‘Alt’ and ‘Shift’ keys. See if the following shortcuts make a difference to your engagement with technology: 

1. SHIFT: the ‘Shift’ button is a remarkably versatile tool. In applications with word processing elements (Including Word, Excel, Powerpoint and Outlook) the ‘Shift’ key can be used to access multiple formatting shortcuts that would otherwise require the user to point and click a mouse. For example, holding the ‘Shift’ key and pressing either ‘B’, ‘I’ or ‘U’ will result in a change to the text – either bold, Italicised or underlined text;

2. ALT:  the ‘Alt’ key can be used to simplify a number of functions on your computer. For example, you can make a quick and easy exit from a program or window by holding down the ‘Alt’ key and pressing ‘F4’ simultaneously.  

In addition to the ‘Alt+F4’ shortcut, the ‘Alt’ key can also be used to ferry users between programs that they might have open. For instance, holding down ‘Alt while intermittently pressing ‘Tab’ will allow you to jump from one active window to another with relative ease; 

3. CTRL: the ‘Ctrl’ key also cuts time down on simple tasks such as opening documents, creating documents and sending files to print. Holding down the ‘Ctrl’ button and pressing either ‘P’, ‘O’ or ‘N’ will result in a document being printed, opened or created, respectively. 

Another handy tip to know is that the ‘Ctrl’ key can orchestrate font size variations. Highlighting a section of text and holding down ‘Ctrl’ and ‘Shift’ while pressing the full stop or comma will increase or decrease the text by one font size, respectively; 

4. If all else fails: if you’re ever presented with a frozen computer screen, one of the worst things you can do is turn the computer off without trying to fix the problem first. In these cases, it is best to try to access the computer’s Task Manager by pressing ‘Ctrl’, ‘Alt’ and ‘Delete’ simultaneously. In most cases, this shortcut will open the Task Manager and allow you to identify and close the program that is freezing the computer. 

0 comments | Posted by Reality Bytes - Real Estate Training Blog on 11/06/2013 at 12:00 AM | Categories: